The Mental Health Sit – Rep data collection form has two distinct data submission requirements:

• All data is required to be updated a minimum of three time a day, 7 days a week and at least at the following times:
  • 1000hrs, 1400hrs and 1800hrs

• Section 136 data fields require updating at these times and additionally be updated on a continuous and contemporaneous basis throughout each 24hr period.

Trust teams are expected to secure arrangements within their organisations for these data collections and submissions to be completed accurately and timely, in and outside of normal office hours, and across national or celebratory/seasonal holidays.

These submissions inform shared situational awareness of pressure across the region, oversight of  regional bed availability and regional section 136 bed availability (through the associated dashboards) as well as the individual Trust related demand and capacity data. It is critical therefore that data is of a high quality, contemporaneous, and updated in line with submission time and frequency requirements.

The Mental Health Sit Rep data collection form has four sections. All require update as a minimum at 1000hrs, 1400hrs and 1800hrs (Section 136 fields require continuous, contemporaneous update). Definitions and detailed guidance on sit-rep field completion can be found in Appendix 1.

• Section 1: Admission Referrals
• Section 2: Discharges Completed
• Section 3: Capacity
• Section 4: Other Information

Please note – users should always check data entries prior to submission.